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PMO Administrator

Posted: July 2019

Hours: 40

Location: Castle Donington

Salary: Competitive salary

Closing Date: 25th July 2019

Job Description:

IT Project Management Office - Administrator

|
Secondment, hours per week to be confirmed (initially for a 18-month term) | Based at Castle Donington | Salary – Dependent upon experience.

Person & Role Summary

As MWUK continues to grow and develop, we have a vacancy in our IT team for an individual to act as the administrator in a new Project Office role. We are looking for someone who has proven themselves to be a structured and well-organised individual, happy to operate within defined processes.

Reporting to the CIO, you will maintain the IT department’s primary record of work – projects and business-as-usual activity – plus the list of our resources. Most critical will be to accurately maintain and report on the interaction between the two: resource allocations, resource availability, demand forecasting etc.

You will join a friendly and hardworking IT Team during a period of sustained business growth with opportunities to broaden your experience and acquire new skills.



Key Responsibilities

· Maintain project and BAU related details at a high-level including:

o Major projects / phases / streams of work

o Major milestones

o Workload estimates

· Responsibility for facilitating and the execution of time tracking by members of the IT function as directed.

· Acting as the ‘resource owner’ within the PMO function to assist senior members of the ITteam find and allocate resources to their individual projects / activities.

· Reporting on projects / workstreams at a high-level including status, cost, dates, actuals vs. estimates etc. (exact details to be confirmed).

· Reporting on resource allocation / availability so that we can see who is working on what etc.

· Liaising with other MWUK functions (especially Finance) in terms of the provision and interrogationof data.

· Any other tasks appropriate to the position.

Abilities and experience

Essential:

· Good customer focus with solid organisational and time management skills.

· Analytical and able to understand and interrogate data and the trends behind it.

· Collegiate and pragmatic.

· Able to hold their own in meetings / discussions and a good decision maker.

Desirable:

· Strong inter-personal skills.

· Excellent communication and relationship management skills, with the ability to collaborate with stakeholders at all levels.

· Experience of working within defined processes, plus having the ability to make suggestions as to how those processes can be improved.